The Ultimate Tool for Handmade Business Organization
Pricing handmade products can feel like throwing darts in the dark. Are you charging too much? Too little? Are you even making a profit or just covering expenses? Yeah, I’ve been there.
Running a handmade business comes with enough challenges, figuring out pricing, tracking orders, and managing inventory shouldn’t add to the stress. You started this business to create, not to get buried in spreadsheets and forgotten supply lists. Have you ever sat down to make a new batch of earrings only to realize you’re out of earring posts? I have. That’s why I created the Handmade Product Hub, a Notion template designed to simplify handmade business organization so you can focus on what you love—making.
Who’s It For?
This template is perfect for makers, crafters, and handmade business owners who want a clear, easy-to-use system for pricing their work, tracking inventory, and staying on top of orders, all without the math headaches.
Why Pricing Handmade Products Right Matters
- The common struggle: Many makers underprice their items, whether out of fear of charging too much or not knowing how to calculate costs properly.
- Profit vs. revenue: Selling a product ≠ making money. If you’re not tracking material costs, time, and expenses, you might just be breaking even—or worse, losing money.
- How a system helps: A good system keeps your pricing consistent, ensures you pay yourself, and helps you stay on top of orders.
What’s Inside the Handmade Product Hub?
Pricing Calculator
The Handmade Product Hub started as a pricing calculator designed to help handmade business owners price their items accurately. Each page in the Product Catalog database includes a built-in calculator. Enter your materials, labor, and overhead, and it will auto-calculate a base price. From there, you can add your desired profit margin, markup, and test discounts, all while making sure you’re doing more than just covering expenses.
Raw Materials Inventory Tracker
Never get caught without essential supplies again. Track your raw materials and get a clear view of what needs to be reordered before you run out. No more last-minute scrambles to find that one thing you need to finish a collection launch.
Product Catalog
Organize all your handmade items in one place, complete with descriptions, pricing, and photos. Keep an archive of past products so you always have a record of what you made, the materials you used, and what you charged. No more flipping through old notebooks trying to remember last year’s pricing.
Sales Tracker
Log your daily sales and capture details like quantity sold, price, date, and shipping status. Plus, since the Sales database is connected to the Product Catalog, your inventory updates automatically.
Supplier Database
Store all your vendor info in one spot, supplier names, contact details, and order history. No more digging through emails to find that discount code when it’s time to restock.
How to Use the Handmade Product Hub
Step 1 – Duplicate the Template
- If you don’t already have a Notion account, you can sign up for free.
- Click the Duplicate button in the top right corner.
- Select the Notion account where you’d like to add the template.
- Once it appears in your workspace, you’re ready to start customizing!
Step 2 – Head to the Setup Page
No need to guess your way through setup—detailed instructions are built right into the template, guiding you every step of the way so you can start using it with confidence.
Setting up your template takes a little time, but once it’s done, everything runs smoothly. Make sure to follow the steps in order—one of my testers emphasized that skipping steps could impact functionality.
Here’s what to do:
✔ Add your raw materials and packaging supplies – List everything currently in your inventory.
✔ Enter material quantities and costs – Calculate the cost per unit of what you have on hand. (Future orders will update automatically!)
✔ Add suppliers – Keep track of vendors, tool purchases, and even your landlord’s contact info if you rent a space.
✔ Factor in overhead costs – Subscriptions, tools, rent, these should be part of your pricing strategy.
Step 3 – Now Comes the Fun Part: Start Tracking & Profiting!
Head to the Product Catalog and start adding your handmade products. Inside each product page, you’ll find the pricing calculator. Just input:
- Materials & packaging costs
- Labor time & rates
- Overhead expenses (If you set this up earlier, just grab the total from your database.)
- Your desired profit margin
The calculator will generate a base price, and from there, you can adjust for retail, wholesale, discounts, and consignment pricing.
On the Sales Tracker page, log your sales and view reports by week, month, year, or all-time. Track orders in progress, update packaging and shipping statuses, and watch your inventory adjust automatically in the Product Catalog.
On the Materials Manager page, receive alerts when supplies are running low and track purchase orders. You can also manually adjust inventory if needed.
Need to update suppliers or add new overhead costs? Those have dedicated pages too! Plus, the To-Do Lists sync across pages, so anything you add in one section updates everywhere.
The Benefits of Staying Organized with Notion
✔ Time-saving – No more scattered notebooks and sticky notes, everything is in one place.
✔ Better decision-making – Clear data helps you know when to adjust pricing, restock supplies, or discontinue products.
✔ Peace of mind – Say goodbye to pricing guesswork and hello to confident, profitable decisions.
Ready to Take Control of Your Handmade Business?
You put love and skill into every product, now it’s time to make sure you’re pricing them profitably and running your business with confidence.
Get instant access to the Handmade Product Hub today!
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